Creating Schedules for Virtual Office Hours in Zoom

Follow the instructions for adding a Zoom link to your course.  Click on the link to launch Zoom.

When Zoom loads, click on the Appointments tab at the top of the page. You’ll land at the Bookable Schedules page containing two tabs – My Schedules and Upcoming Events. Click the + Create Schedule button to set up an appointment schedule.

 

 

The New Bookable Schedule window opens. In this window, set up the event:

1. Select the days in which the event applies.
   1. If you choose more than one day, you’ll have the option to set individual times for each day.
   2. You also have the option to apply the same schedule to all selected days.
2. Select the end date for the event.
3. Set the duration of the event.
4. Provide a name for the event.
5. Optional-provide a description of the event.
6. Optional-enable Apply schedule to all courses.
   1. Apply schedule to all courses will apply the schedule globally for all of your courses. Note: If enabled, meeting appointments booked for global schedules will appear in the users' Upcoming Events tab from any course.
7. Click Save.

 

 

After the event has been scheduled, it will appear on the Bookable Schedules page in the My Schedules tab.

 

 

Below is the student view of the scheduled event. Students must click on the named event for the scheduler window to open.

 

 

Below is the student view of the scheduler window where students select the event they would like to attend.

 

 

Below is the confirmation window shown to students to verify they want to book the event.

 

 

Once the meeting has been booked, it will appear in the Upcoming Events tab for both students and instructors.

 

Student view of Upcoming Events:

 

Instructor view of Upcoming Events:

 

 

Below is the confirmation email the student receives after scheduling the event.

 

 

Instructors also receive an email notifying them of the scheduled event.