When to Use?
ShareBase is a versatile web-based software that facilitates seamless file and folder sharing while enabling effortless access management. This guide outlines fundamental tasks such as logging in, sharing files/folders, and tracking user activity and access.
Procedure
Logging In
- Go to the Sharebase website.
- You will be greeted by a login screen similar to the one below:
- Enter your GVSU email address and click "Continue."
- On the subsequent screen, input your password and click "LOGIN" to complete the login process.
- If you forget your password, utilize the "FORGOT PASSWORD" option to receive an email for password reset.
- For assistance with login issues, please send an email to arcit@gvsu.edu
Sharing Files and Folders
- Begin by selecting the desired file or folder you wish to share.
- Click on the share icon located at the top right corner of the page.
- Upon clicking the icon, two sharing options will be presented:
- Create Link: Ideal for sharing with non-ShareBase users.
- Share With Users: Suitable for sharing with fellow ShareBase account holders.
Create Link:
- Opting for the "Create Link" option will display a screen resembling the one below:
- Determine the access rights for viewers and set additional permissions such as link expiration and security by clicking "more options."
- If desired, add recipients' email addresses directly for quick sharing.
- Click "CREATE LINK" to generate the link.
Tracking Activity and Access
- To monitor the activity of a file or folder, select the respective item and locate the icon on the right-hand side:
- Click on the icon to reveal a list similar to the image below:
- Review the detailed activity history associated with the chosen file/folder.
- Identify shared recipients by selecting the "DETAILS" tab and clicking the share icon located in the bottom right corner of the window.