When to Use?
Google Groups allows you to communicate and collaborate with multiple people using a single shared email address. Rather than managing individual recipients, you can create a group to simplify communication and access to shared resources.
Google Groups can be used to:
- Send group emails: Communicate with an entire team, department, committee, or organization using one email address.
- Share Google Workspace resources: Grant access to Google Docs, Sheets, and Drive folders to multiple people without adding each person individually.
- Schedule meetings and events: Invite an entire group to a Google Calendar event instead of selecting individual attendees.
- Manage collaboration: Keep members informed and provide a central point of communication for projects, teams, and organizations.
Google Groups at GVSU
Owner-Defined Groups
Owner-defined groups are managed by designated group owners who determine membership and configure the group's settings.
These groups are commonly used by:
- Student organizations
- Project teams and working groups
- Groups collaborating with external organizations
Key Features:
- Membership management: Group owners can add or remove members as needed.
- Flexible configuration: Owners can manage group settings, including who can send messages and access group content.
- External collaboration: Groups may include individuals outside GVSU, such as community partners, or external collaborators, when permitted by university settings.
- Centralized communication: Members can receive messages sent to the group's shared email address.
Owner-defined groups are particularly useful when membership changes frequently or when a department or organization needs direct control over who participates.
Requesting a Google Group
While a dedicating form is being made you can request a Google Group by sending an email to GVSU IT. (This hyperlink will open a new email with information to fill out).