Summary
Google Groups makes it easy for students to communicate and collaborate with student organizations and campus groups. Use a single group email address to send messages, share Google Docs and Drive files, and organize meetings or events.
Body
When to Use?
Google Groups allows you to communicate and collaborate with multiple people using a single shared email address. Rather than managing individual recipients, you can create a group to simplify communication and access to shared resources.
Google Groups can be used to:
- Send group emails: Communicate with an entire team, department, committee, or organization using one email address.
- Share Google Workspace resources: Grant access to Google Docs, Sheets, and Drive folders to multiple people without adding each person individually.
- Schedule meetings and events: Invite an entire group to a Google Calendar event instead of selecting individual attendees.
- Manage collaboration: Keep members informed and provide a central point of communication for projects, teams, and organizations.
Google Groups at GVSU
Owner-Defined Groups
Owner-defined groups are managed by designated group owners who determine membership and configure the group's settings.
These groups are commonly used by:
- Student organizations
- Project teams and working groups
- Groups collaborating with external organizations
Key Features:
- Membership management: Group owners can add or remove members as needed.
- Flexible configuration: Owners can manage group settings, including who can send messages and access group content.
- External collaboration: Groups may include individuals outside GVSU, such as community partners, or external collaborators, when permitted by university settings.
- Centralized communication: Members can receive messages sent to the group's shared email address.
Owner-defined groups are particularly useful when membership changes frequently or when a department or organization needs direct control over who participates.
Requesting a Google Group
While a dedicating form is being made you can request a Google Group by sending an email to GVSU IT. (This hyperlink will open a new email with information to fill out).