When to Use?
Use these best practices when securing your Zoom meetings at GVSU. These settings help prevent unwanted participants, protect meeting access, and improve meeting moderation. They are especially important for public meetings, classes, and events.
Procedure
- Utilize your GVSU Zoom account instead of a personal Zoom account. This provides an extra layer of built in security.
- Do not post the Zoom meeting link and password on social media or other public forums.
- Generate the Meeting ID automatically. Do not use your Personal Meeting ID (PMI).
- Assign a co-host to moderate the meeting. Host and Co-Host Controls
- Designate a volunteer to monitor the room who knows how to disable chat, turn off annotations (drawing capabilities), and how to remove a participant from the meeting.
- When appropriate:
- Enable the Security setting Only authenticated users can join: Sign in to Zoom when creating the meeting.
- Attendees are prompted to log into their Zoom account before entering the meeting.
- When GVSU attendees are prompted to sign in, they will need to choose Sign In with SSO, enter gvsu-edu as the Company Domain, and enter their GVSU username and password.
- Setup registration for the meeting.
- Can only be setup through the Zoom Web Portal. Click Sign In and enter your GVSU username and password to log in.
- TO KEEP THE MEETING PUBLIC:
- We strongly recommend creating a webinar instead of a meeting.
- A webinar will give you control over who participates with video, audio, chat, and screen sharing.
Zoom Security Changes:
- All meetings will require a waiting room for non-GVSU participants.
- All meetings will require a passcode.
- Users who are not in the GVSU domain or other approved domains will remain in the waiting room until a host or co-host admits them.
- Meeting organizers will no longer be able to disable the passcode requirement for instant meetings or scheduled meetings.