Cancel Process

How Do I Cancel My Housing Application?

Life can have many surprises and sometimes those surprises mean you have to cancel your Housing Application at GVSU. To cancel your housing application, select the situation that most applies to you from the drop-down tabs below and follow the steps provided.

Cancellation of Future Contract Prior to Residency

If you no longer intend to live on campus for a future semester in which you have an active application, please go to your myHousing overview to cancel your application.

  1. Log in with your user ID and password. 
  2. Click on Apply / Cancel / Forms.
  3. Click on Cancel Your (semester) Housing Application. Make sure that you click on the correct semester that you are canceling. 
  4. Fill out the few questions and submit them. 
  5. You will receive a copy of your cancellation letter in the mail. 

Cancellations for Fall and Spring/Summer semesters received prior to May are eligible for a refund of the $150 housing deposit. Cancellations for the Winter semester received prior to November are eligible for a refund of the $150 housing deposit.

The submission of the Cancel Form will cancel your housing application and contract for the semester selected. If you are seeking to make a CHANGE to a future housing assignment, do not submit a Cancel FormPlease see the room change request information. 

Cancellation of Current Contract During Residency

If you are seeking to cancel your current housing contract, you must meet with your Living Center Director to complete a Contract Release Request. You must follow all check-out instructions. Please see below for more information regarding the Contract Release Policy.

Contract Release Policy

The Office of Housing and Residence Life is committed to the concept of university life as a learning experience for our students. We expect that students have full knowledge of commitments to which they obligate themselves and an appropriate understanding and acceptance of consequences when they cannot fulfill their responsibilities. 

The contract for Housing is a legal document that encompasses the entire academic year. Students are contracted from the day they sign the contract until the end of the contracted period.

Contract periods line up with the academic calendar, ending at 10 PM on the last day of the academic term for the contracted period. Available contracted periods are Fall & Winter (months of August - April), Winter only (months of January - April), Spring/Summer (Varies across months May - August depending on 1st six/2nd six/12 week contract request). There is not a Fall only contract. 

If extraordinary circumstances or unexpected difficulties occur, the Housing and Residence Life Office may consider a contract release. A student interested in canceling their contract must contact their Living Center Director. Students leaving GVSU should also contact the Registrar's Office to drop their courses.

If a student requests to cancel their contract prior to the end of the Winter Semester they will be charged a cancellation fee of up to the entirety of the remaining contract period, a daily room charge, and forfeit their $150.00 Housing deposit. The calculation of the applicable fees is based on the date the student notifies Housing and/or properly checks out of their room and returns their room key. 

Under the following circumstances, with appropriate documentation, a student may cancel their Housing and avoid the cancellation fee: Graduation; Marriage; Active Military Obligation; and Academic Situation outside of Kent or Ottawa County (student teaching, clinical, Internship, study abroad, or international student leaving GVSU). Under the above circumstances, the student will still be charged a daily fee for any time they resided in campus housing during the semester. Students removed from campus housing due to disciplinary reasons may be held responsible for all cancellation fees.

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Article ID: 4350
Mon 3/21/22 1:58 PM
Wed 6/12/24 2:29 PM