Procedure
Network accounts at GVSU are created in the following manner.
For all accounts, there are exceptions that can occur that require user input to resolve that can delay the process. Also note that the process includes a 2-hour delay from the time that the information is submitted to Banner. The automated process runs on weekdays during business hours.
Faculty, Staff, and Temporary Employees
These accounts are created through an automated process. An active job assignment in Workday is required for account creation. The process will initiate the creation within 30 days prior to the job effective date.
Students
New and incoming students will receive their G-number and Network/Email account information (username and password) in their student portal.
Student Employees
Accounts prefixed with “s_” are created upon request for Student Employees and Graduate Assistants that have an active student employment contract in Banner. Requests should be submitted through a Network Account Authorization request by the student’s Supervisor or Department Coordinator and provide the student’s G-number. The account can be created within 30 days prior to the job effective date in Banner.
Sponsored Accounts
There are five types of sponsored accounts that are all subject to the same creation process. Requests should be submitted through a Network Account Authorization request and include the information required to create an account (First Name, Last Name, Account Type, Sponsor First Name, Sponsor Last Name, and Sponsor Email). These accounts are required to be reviewed once a year by the sponsor in order to remain active.
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Contract Worker/Vendor
These accounts are generally created for a short amount of time and are associated with Vendors or Contract Workers who do not have a job defined in Workday. The account prefix is “v_”.
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Department
Departmental network accounts that are for shared departmental computers and typically do not include email. The account prefix is “d_”.
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Guest
Accounts that are associated with guest scholars, researchers, international visitors, and volunteers of GVSU that will need accounts for a short period of time. These are not employees of GVSU and do not have G-numbers. The account prefix is “g_”.
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Organization
Generic accounts for an organization. Typically needed for a resource or integration and not for a specific person. There is no account prefix for this type.
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Other
Accounts that do not fall into any of the other categories. An example of accounts that would fall into this category are Campus Dining employees. There is no account prefix for this type.