Microsoft OneDrive: File Sharing and Recovery

Summary

How to recover and share files using Microsoft OneDrive.

Body

When to Use?

When you need to restore deleted files or share files using Microsoft OneDrive.

Procedure

Microsoft OneDrive makes both restoring accidentally deleted files and sharing files with colleagues easier than ever. Follow along with the sections below to discover how to restore deleted files and share files using Microsoft OneDrive.

GVSU Data Retention Policy

Deleted files stored in the Recycle Bin (Windows) and Trash (Mac) will be available as long as the Recycle Bin or Trash has not been emptied. Deleted files in the OneDrive Recycle Bin are automatically deleted after 90 days.

Restoring Deleted Files

Restoring Files For Windows Computers

1. Double-click the Recycle Bin icon on the desktop.

2. Click on the file or folder you want to recover.

3. Right-click on the file or folder you would like to restore.

4. Select Restore.

The file or folder has been restored to its original location.

Restoring Files For Mac Computers

1. Double-click on the Trash icon.

2. Click the file or folder you want to recover.

3. Right-click or hold the control key and click on the file or folder you would like to restore, then click Put back.

The file or folder will be restored to its original folder.

Restoring Files Via the OneDrive Web Interface

1. Open a web browser on the device you're using and navigate to https://www.microsoft.com/en-us/microsoft-365/onedrive/online-cloud-storage.

2. Click the Sign in button.

3. Enter your GVSU email address into the Email, phone, or Skype field, then click the Next button.

4. Enter your password into the Password field, then click the Sign in button.

5. Click the Don't show this again checkbox, then click the Yes button.

6. On the left side navigation panel, click on Recycle Bin.

4. Select the files or folders you want to restore by hovering your mouse over each item and clicking the circular checkbox that appears.

5. Click Restore.

For more information about restoring files and folders, please click this link.

Sharing Files

Sharing Files For Windows

1. Click on the Search Bar at the bottom of the screen.

2. Type OneDrive into the Search Bar and click on the OneDrive App under the Best match section.

3. A new window will appear. Click on the file or folder you would like to share to highlight it.

4. Right-click on the file or folder and then click Share.

5. Type the name or email address of the person or people you would like to share the file with into the Add a name, group, or email field. You may also add a message in the Add a message field.

6. Choose the type of access you would like to grant to the person or people you will be sharing the file with by clicking the eye icon with a down arrow next to it to the right of the Add a name, group, or email field.

Note: Additional customization options are available by clicking the gear icon next to the Copy link button.

7. Click the Send button.

Sharing Files For Mac

1. Click the Finder icon in the Dock.

2. In the top right corner of the Finder window, click on the magnifying glass.

3. Enter onedrive into the search field. The OneDrive app will automatically appear.

4. Double-click on the OneDrive application to open it.

5. Click on the file or folder you would like to share to highlight it.

6. Right-click or hold the control key and click on the file or folder.

7. Click on the Share option.

8. Type the name or email address of the person or people you would like to share the file with into the Add a name, group, or email field. You may also add a message in the Add a message field.

9. Choose the type of access you would like to grant to the person or people you will be sharing the file with by clicking the eye icon with a down arrow next to it to the right of the Add a name, group, or email field.

Note: Additional customization options are available by clicking the gear icon next to the Copy link button.

10. Click the Send button.

Sharing Files Via the OneDrive Web Interface

1. Open your web browser and navigate to the OneDrive website.

2. Click the Sign in button.

3. Enter your GVSU email address into the Email, phone, or Skype field, then click the Next button.

4. Enter your password into the Password field, then click the Sign in button.

5. Click the Don't show this again checkbox, then click Yes.

6. On the left side navigation panel, click My files.

7. Locate the file or folder you would like to share. Hover your mouse cursor over it, and there will be additional options that appear to the right of the name.

8. Click the Share icon.

9. Type the name or email address of the person or people you would like to share the file with into the Add a name, group, or email field. You may also add a message in the Add a message field.

10. Choose the type of access you would like to grant to the person or people you will be sharing the file with by clicking the eye icon with a down arrow next to it to the right of the Add a name, group, or email field.

Note: Additional customization options are available by clicking the gear icon next to the Copy link button.

11. Click the Send button.

For more information about sharing files and folders, please click this link.

Details

Article ID: 23746

Created

Mon 1/6/25 3:50 PM

Modified

Wed 2/19/25 4:20 PM

Microsoft OneDrive: File Sharing and Recovery

Summary

Body

When to Use?

Procedure

GVSU Data Retention Policy

Restoring Deleted Files

Sharing Files

Details

Details

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