Event Photography Request


Photo requests must be made 2 weeks prior to the event date. If your photo need takes place within 2 weeks of the requested date, it is considered urgent and you must call University Communications ((616) 331-2221) to speak to a photographer and confirm availability.

Questions? Email ucommphoto@gvsu.edu


Event photography is available to all University departments

Tips to optimize your event coverage.

  • When completing the request form, please be specific about what the photos will be used for. Additional direction helps the photographer to be certain that they are providing images that will meet your needs.

  • If you have a photographer preference, please note that in the request.

  • Requesting photography coverage during meal times is not recommended.

  • Typical image turnaround is 3-14 days. A request to have photos sooner than that is considered urgent and will incur extra fees.


The following assignments are photographed free of charge to support the goals of University Communications and the University:

The following requests are considered billable requests:

  • Photographic coverage for departmental print and web materials.
  • Portraits for individuals or department needs.
  • Social events; for example receptions, dinners, retirement & going away parties, awards banquets, and conferences.
  • Photographic prints and enlargements.

Photography Rates

University Communications staff photographer hourly rate: $100. 

Freelance Charges Per Hour: Varied, typically $150 per hour

University Communications Photo Team maintains a list of contracted, local freelance photographers. If a photography request is received that cannot be covered by a staff photographer, you will be connected with a freelance photographer that is available to cover your request. 

Request Event Photography


Service ID: 2227
Thu 2/10/22 3:32 PM
Fri 4/14/23 2:13 PM